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Facilities Administrator - Fife

Ref: 292 Date Posted: Tuesday 17 Jan 2023

We have a fantastic opportunity for an experienced Facilities Administrator to join a world renowned engineering company based in Dunfermline.

You will be working as part of a small but busy Facilities team. This department deals with all maintenance/service contractors for the site.

You must have previous experience within a fast paced working environment. People skills are key as there is a lot of face to face interaction with clients and suppliers.

This will initially be a temporary position, however, will become permanent if all performance requirements are met.


Main Role Responsibilities:

  • Confident using Microsoft Office – Outlook, Word and Excel essential. 
  • The Facilities department retains a range of large volume of excel files that are used on a daily basis and must be kept precise and up to date.
  • Calling suppliers and paying for invoices using the department MasterCard.
  • Raising requisitions on SAP – training will be provided for this.
  • Ordering stationery and office supplies as required.
  • Monitoring the internal facilities system for tickets submitted by employees and allocating to the correct member of the team - training will be provided.
  • General data input and filing.
  • Arranging rooms as required for meetings.
  • Holiday cover –  assisting with any requirements whilst the Facilities Coordinator is on holiday.
  • Any other general administration tasks to suit the business needs.



This is an office based position

40 hours per week, Monday to Friday



28 days per year, 5 of which are mandatory plant closure days (two at Christmas, two at New Year and one in October when the plant closes for maintenance).



This is dependant upon experience.