Candidate Privacy Notice (UK GDPR)
Last Updated: 31 July 2026
Candidate Privacy Notice
At 2020 Recruitment Limited, we are committed to protecting your privacy and handling your personal information responsibly.
This Privacy Notice explains what personal information we collect, why we collect it, how we use it, who we may share it with, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By registering with us, applying for a vacancy or using our services, you acknowledge that you have read this Privacy Notice.
Who We Are
2020 Recruitment Limited is the Data Controller responsible for the personal information you provide.
2020 Recruitment Limited
The Tax Office, Unit N12
Pentland Park
Glenrothes
Fife
KY6 2AL
Email: info@2020-recruitment.com
Telephone: 01592 805600
ICO Registration Number: ZC000092
Data Protection Officer:
Robert Gilchrist
What Information We Collect
Depending on the services you use, we may collect:
- Name
- Address
- Telephone number
- Email address
- Date of birth (where required)
- National Insurance number (where required)
- Right to Work documentation
- Passport or identification documents
- Driving licence (where relevant)
- Qualifications and training certificates
- Employment history
- References
- CV and covering letter
- Salary expectations
- Employment preferences
- Skills and experience
- Professional memberships
- Emergency contact details (where appropriate)
- Payroll and bank details (for temporary workers)
- Professional social media profiles such as LinkedIn where relevant to recruitment.
We will only collect information that is necessary for providing recruitment services.
How We Collect Your Information
We collect personal information when you:
- Register on our website
- Apply for a vacancy
- Upload your CV
- Contact us by telephone or email
- Attend interviews
- Meet with one of our consultants
- Accept a temporary or permanent assignment
- Complete compliance documentation
We may also obtain information from:
- Job boards
- Professional networking sites such as LinkedIn
- Publicly available sources
- Referees
- Previous employers (with your permission where appropriate)
- Clients who recommend you
- Recruitment events and networking opportunities
Where we obtain your information from a third party, we will inform you as required by UK GDPR.
Why We Process Your Personal Information
We process your information to:
- Match you with suitable job opportunities
- Contact you about vacancies
- Arrange interviews
- Verify your Right to Work
- Obtain references
- Assess your suitability for employment
- Introduce you to prospective employers
- Manage temporary assignments
- Process payroll (where applicable)
- Meet our legal and regulatory obligations
- Improve our recruitment services
Our Legal Basis for Processing
Under UK GDPR, we rely on one or more of the following lawful bases:
Legitimate Interests
To provide recruitment services, match candidates with employers and manage our relationship with you.
Performance of a Contract
Where processing is necessary to enter into or fulfil a contract with you.
Legal Obligation
To comply with employment, tax, immigration and other legal requirements.
Consent
Where required, for example if we wish to retain certain information beyond our standard retention period or send marketing communications.
You may withdraw your consent at any time where consent is the lawful basis for processing.
Who We Share Your Information With
We may share relevant information with:
- Prospective employers
- Clients recruiting for vacancies
- Payroll providers
- Pension providers
- Background screening providers
- Reference providers
- Government bodies where legally required (such as HMRC)
- Our IT and recruitment software providers
We only share information necessary for the recruitment process and only with trusted organisations who are required to keep your information secure.
International Transfers
Your information is normally stored within the United Kingdom or the United Kingdom's recognised secure processing locations.
Where personal information is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR.
Keeping Your Information Secure
We take the security of your information seriously.
Our recruitment software is hosted on secure Microsoft Azure infrastructure using industry-standard security measures designed to protect personal information against unauthorised access, loss or misuse.
Only authorised members of staff have access to your information.
How Long We Keep Your Information
We only retain your information for as long as necessary.
Typically:
- Candidate records are retained for up to 2 years from your last meaningful interaction with us.
- Payroll and financial records are retained for the periods required by law.
- Where you request deletion, we will securely remove your information unless we are legally required to retain it.
We may retain limited information on a suppression list to ensure we comply with your request not to be contacted again.
Your Rights
Under UK GDPR you have the right to:
- Be informed about how your information is used.
- Access the personal information we hold about you.
- Request correction of inaccurate information.
- Request deletion of your information where applicable.
- Restrict how we process your information.
- Object to certain processing activities.
- Request transfer of your information where applicable.
- Withdraw consent where consent has been relied upon.
- Not be subject solely to automated decision making.
To exercise any of these rights, please contact us at:
info@2020-recruitment.com
Complaints
If you are unhappy with how we have handled your personal information, please contact us first so we can resolve your concerns.
You also have the right to complain to:
Information Commissioner's Office (ICO)
Website: www.ico.org.uk
Telephone: 0303 123 1113
Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in legislation or the way we operate.
The latest version will always be available on our website.