Sorry, this advert is now closed. Click here to view our live vacancies.

Document Controller - South East England

Ref: 522 Date Posted: Friday 28 Jun 2024

2020 Recruitment are working with an engineering company who are looking to a Document Controller to their team in the Surrey area.

This is a contract position with a minimum of 12 months. The successful candidate will be office based and there is no remote or work from home options for this position.

To be considered for this role you must be based in the UK with the right to work in the UK in place.

The Role

As the Document Controller you will develop a project specific data and document execution plan using the standard global template to deliver the project requirements including interfaces with Joint Ventures, Partners, Customers, and 3rd Party Service Providers and Suppliers.

Duties & Responsibilities

As the Document Controller your duties and responsibilities will include:

  • Implementing the document management requirements for the project
  • Supervising and leading the project document control resources
  • Setting up the project in a consistent manner in accordance with the approved work processes and systems.
  • Define and communicate the project document controller scope split ensuring there is a clear alignment on the distribution of work for the multi-office execution model.
  • Maintain staffing plan, budget, and schedule for the project scope as per the agreed project KPI.
  • Establish the project document management file structure, review and approval matrix, access control, submittal review, reporting requirements, close out and record retention, and final archiving activities, including Handover to Operations for the region.
  • Manage main customer documentations/electronic receipt, recording, tracking, reporting, and disposition of related documents in a timely manner
  • Perform complex document control duties and analytic tasks.
  • Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
  • Makes sure that controlled copies of the latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).


To be considered for the Document Controller position you must have the following skills and experience:

  • Knowledge of document control work processes in the project execution and operations handover
  • Strong working knowledge of applications used on large projects, e.g., zECM, Documentum, Coreworx, Opentext, Aconex, etc.
  • Strong communication skills (written and verbal)
  • Strong facilitative skills, including presenting to cross cultures and geographies.
  • Thrives in a fast-paced environment
  • Thorough understanding of technical and commercial document control management process.
  • Critically evaluate information gathered from multiple sources and reconcile conflicts.
  • Associate Degree or High School Diploma
  • Professional experience within a similar role
  • Experience in leading the document control effort
  • Experience in executing projects using document management processes


The Document Controller will be offered the following package:

  • Pay rate of £28 -£30 per hour
  • PAYE contract
  • Minimum of 12 month contract
  • Company incentives
  • Career development opportunities


To apply for this position please send a CV to Robert at 2020 Recruitment.